For which procurement actions must agencies include all PIIDs?

Procurement Integrated Data System (PIDDS) Identifiers (PIIDs) are essential for tracking and managing governmental procurements effectively. Agencies are required to include all PIIDs in various procurement actions to ensure accurate record-keeping, compliance with regulations, and visibility into contract management processes.

The rationale behind the inclusion of PIIDs for all procurement actions, such as solicitations, contracts, and delivery orders, stems from the need for a cohesive and comprehensive approach to data management. This ensures that all transactions can be traced back for auditing purposes, financial analysis, and performance metrics. Having a standardized identifier helps in categorizing and organizing procurement actions effectively, reducing errors and streamlining communication across agencies and contractors.

In particular, including PIIDs for delivery orders—derived from an existing contract—further enhances the visibility and manageability of the contract's subsequent actions. By encapsulating all stages of procurement under the same framework, agencies promote accountability and transparency while facilitating timely and efficient acquisition processes.

This comprehensive documentation is critical in fulfilling legal and regulatory obligations and provides an organized structure for procurement activities, thereby enhancing operational efficiency and oversight.