Who is responsible for preparing an offer?

The responsibility for preparing an offer primarily lies with the contractor and the seller. This involvement is critical as they must develop a proposal that outlines their capabilities, pricing, and how they will meet the requirements set forth in the solicitation by the government agency. The contractor uses their knowledge, resources, and expertise to create an offer that not only addresses the specific needs of the project but also highlights their competitive advantages.

While the government agency provides the requirements and oversight for the procurement, it is the contractor that takes the initiative to craft the offer. They must ensure that their proposal is compliant with the solicitation instructions, which may involve a deep understanding of both the project scope and the relevant regulations.

The project manager may play a role in coordinating the offer preparation, but they do not have the direct responsibility for crafting the proposal itself. Similarly, the acquisition team is involved in various phases of the contract process, including evaluation and management, but it is ultimately the contractor and seller who are responsible for preparing the substantive offer that will be submitted.